GSA’s eOffer/eMod application for online contract management has expanded the types of Digital Certificates accepted for system access and contract signature to include Department of Defense (DOD) External Certificate Authority (ECA) certificates. Previously only ACES Business Representative Certificates were acceptable. Digital certificates create an electronic identity that ties the certificate-holder to the company they work for. As noted on the GSA eOffer/eMod webpage:
GSA realizes that it has a lot of vendors who also do business with DOD and who are required to have a DOD ECA certificate. Effective Jan 1, 2013, if you have a DOD ECA certificate you may also use it to access the [GSA] eOffer/eMod applications. To minimize the cost of doing business for our vendors, GSA is now allowing its vendors that have both certificates [ACES Business Representative Certificates and DOD ECA/PKI certificates] to only have to maintain one certificate and be able to use it with both organizations.
Remember, all GSA Schedules require use of the eOffer/eMod application for offer proposals and contractor-initiated modifications. It is imperative that contractors have at least one (preferably two) employees obtain and maintain current digital certificates for the organization. An expired digital certificate can delay your ability to submit an electronic offer or modification by weeks.
Ms. Payne is an Senior Consultant in Aronson LLC’s Government Contract Solutions Group. She guides clients through the GSA schedule contract process – from acquisition through administration and compliance. She also works with clients to develop and expand their federal market sales by analyzing the federal market and identifying opportunities. Additionally, Ms. Payne specializes in organizational procedure and policy review, improvement and standardization. Ms. Payne has over 14 years of government contracts and consulting experience including contract and subcontract administration, and providing efficiency and cost solutions – via business process reengineering (BPR), activity based costing (ABC) / cost accounting, market research, and facilitation services – to federal government, commercial, and interdepartmental clients. Ms. Payne holds a M.S. in Organizational Development / Strategic Human Resources from Johns Hopkins University, a post-baccalaureate Graduate Certificate in Skilled Facilitation from Johns Hopkins University, and a B.A. in Communications from the University of Pennsylvania.